§ 2-313. Powers and duties.

(a)

The office of the Pulaski County comptroller will apply the same financial management and purchasing requirements and procedures on the use of all grant financial assistance, including requirements that all contracting and procurement comply with purchasing policies and procedures, payment of all invoices comply with accounts payable policies and procedures, and compensation of all employees paid by grant financial assistance comply with payroll policies and procedures. In addition, the comptroller's office will apply Pulaski County budgeting policies and procedures and financial reporting to all grant financial assistance.

(b)

The Pulaski County office of grants administration shall assist county departments in seeking grant funds within the context of county and departmental plans, programs, and policies; serve as a clearinghouse for all grants financial assistance received by county departments; monitor the results of all grant financial assistance projects; evaluate selected grant financial assistance projects; review administrative and financial reports prepared by the grant recipient departments; and provide training and technical assistance to county departments, thereby improving capacity throughout county government for grant seeking and grants project management.

(c)

The Pulaski County internal auditor shall review administrative and financial reports prepared by the grant recipient. The reviews will be detailed in nature and insure compliance to all federal, state, and local laws and insure compliance with grant recipient award.

(d)

Pulaski County does hereby authorize the Pulaski County office of grants administration to develop grant accounting and administrative procedures and require all agencies, courts, offices, departments and other appropriate organizations of Pulaski County receiving grant financial assistance through Pulaski County sponsorship to comply with these procedures. The authority to develop these grant procedural guidelines and regulations shall be vested in the office of grants administration under the direct supervision of the Pulaski County administrative services director and the Pulaski County judge. The Pulaski County administrative services director shall distribute the aforementioned grant procedural guidelines and regulations to all agencies, courts, offices, departments and other appropriate organizations of Pulaski County.

(e)

Grant recipient departments, through the appropriate elected county officer or department head, will advise the Pulaski County judge and the Pulaski County quorum court regarding all grant financial assistance activities that require their approval. This includes, but is not limited to, pre-application, application, administration, implementation, monitoring, accounting and auditing. Any appropriations ordinance to expend grant financial assistance funds from federal, state, local, municipal, or private funding sources must originate from the grant recipient department.

(f)

The Pulaski County office of grants administration, in its clearinghouse role, will prepare periodic summary reports about grant financial assistance projects being administered by Pulaski County. The periodic summary reports will be provided to the Pulaski County judge and the Pulaski County quorum court through Pulaski County administrative services director.

(Ord. 01-OR-51, Arts. 5—10, 4-25-01)